The following services are available but are not limited to:

Event planning in partnership with staff and volunteers.
• Attend or host regular planning/committee meetings.
• Work in collaboration with lead staff to review and evaluate progress.

Fundraising & Development
• Develop event program and communication tools to insure maximum fundraising potential.
• Review previous tools and resources to develop areas of growth
• Develop sponsorship proposals.
• Solicit sponsors, corporate partners, and in-kind donations in partnership with staff.

Training
• Host how to training classes for board members, staff, and volunteers.
• Develop training materials for fundraising, sponsorship, marketing & PR, event management, volunteer recruitment and training.

Development of tools to ensure smooth operation.
• Work plan, timeline, contact sheets, quick references, event staffing & volunteer plan, safety & security plan, and marketing & communication plan.

Venue and vendor management.
• Contract with vendors and manage bids, contracts, and negotiate rates.
• Act as a point of contact with all vendors.
• Coordinate venue requirements, site layout, décor, food and beverage, traffic flow, and any additional special needs.
• Coordinate permits, insurance, and registration requirements.

Marketing and PR
• Develop marketing materials and press information.
• Create marketing and media timelines for outreach.
• Solicit media coverage of organization and event.

Onsite management including event staff, volunteers, and vendors.
• Recruit, train, and hire event staff and volunteers in partnership with event committee.
• Manage schedules and provide staff leadership.

Budget management
• Work closely with vendors to ensure that contracts and invoicing are within budget.
• Update planning committee with any budget concerns or needs.
• Approve all expenses through planning committee or staff.

Final Review
• Conduct a wrap up meeting with volunteers and staff to address any remaining details, evaluate goals, review achievements and thank everyone for their hard work.
• Provide organization with an event evaluation with suggestions to help grow future fundraising events and increase fundraising potential.